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Alkhoory Hotels
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Assistant Purchasing Officer

Job Description and Requirements

To ensure that the hotel secures goods and services at the most advantageous rates, terms and conditions whilst meeting the required quality and within the set standards.

 

  1. MAIN DUTIES AND RESPONSIBILITIES

 

  • Ensure competent quality execution of all regular purchasing duties and administrative works
  • Manages the end to end Suppliers and Vendor management process. It includes establishing contacts, quotations, credit facilities, etc..
  • Manages the Vendors Database and ensures that suppliers have completed documentations. To prepare tender evaluation from listing the rates, terms and conditions and other relevant details.
  • To ensure appropriate systems are in place that the hotel receives full advantage of periods of credit allowed by supplier.
  • Maintain complete updated purchasing records/data and pricing in the system.
  • To ensure quarterly market surveys are carried out in order to compare prices.
  • Follow up of Pending LPO’s to ensure timely delivery.
  • Monthly inventory of Stores
  • Working closely with storekeepers to ensure purchase of goods and services are made in accordance with the operational requirements of the hotel.
  • Coordinate with suppliers to ensure on-time delivery. Ensure goods and services received at the hotels have been ordered and are to Al Khoory’s standard.

 

 

  1. JOB ACCOUNTABILITIES

 

  • Purchase of goods and services are made in accordance with the operational requirements of the hotel.
  • On-time delivery of goods and services as per the agreement.
  • On-time payment to the suppliers.

 

 

  1. KEY PERFORMANCE INDICATORS (KPIs)

 

 

  • Update Market Value and Prices of materials and services
  • Delivery on Time
  • Quantity and Quality of items

 

 

 

  1. COMMUNICATION & WORKING RELATIONSHIPS

 

External                 :           Vendors

                                          Suppliers

 

Internal                  :           Finance

                                          Head of Departments

                                          Financial Controller